This area of investigation was directed toward addressing the integration of Saudi Aramco MOC process and the Safaniya Utility Units’ Asset Management Program. Table 3-18 lists the issues addressed and the resultant findings.
MANAGEMENT OF CHANGE ISSUES | PLANT INTEGRITY MANAGEMENT
|Is there a specific policy or procedure that addresses management of change?||Yes. SON-040 -330, Procedures for Management of Change|
|Who has overall responsibility for the management of change process?||Engineering Supervisor|
|What activities or situations are covered by the management of change process?||Changes to process technology, chemicals, equipment, procedures, facilities or buildings, organizations. Both permanent and temporary changes are covered|
|Does the management of change process ensure that all applicable documentation and procedures are updated as required?||The process and MOC forms have been developed to that appropriate documents and procedures are updated. There is a check list for close out of MOCs is included in the MOC form. A random review of 4 MOCs generated during 2012, indicated that 2 for which WOs had been closed, had not had the close out completed and checked. Discussions with maintenance and engineering personnel indicated that not all drawings affect by a MOC had been updated to “as Built” status. Assessment team Informed that if WO supporting the MOC is closed the MOC is assumed closed.|
|How are recommendations arising from the management of change process followed up?||All changes are submitted to the MOC Review Team responsible for that Plant or Area. The team reviews all proposed changes, and the responses from reviewers providing appropriate advice to the change to the Change Coordinator as to the necessity, benefits, practicality and implications of all proposed changes.
All changes shall be reviewed by Management of Change Review Team and approved by Operation Superintendent/Engineering Superintendent
|Does a change register exist?||Yes, a copy of each MOC is kept. There was no evidence of tracking of MOC status by the MOC Coordinator’s office.|
|How are materials/corrosion/process issues addressed as part of major projects/equipment modifications?||They are included in the MOC package as required for the specific, approved change.|
|Are procedures in place to feedback operational experience into to equipment design and modifications?||No formal “lessons learned” process or register has been developed.|
|What determines the inspection requirements of newly installed plant?||If applicable, they are included as a requirement within the
The key findings from the MOC area are summarized as follows:
• The MOC process to require the updating of appropriate documents and forms has been developed to ensure that appropriate documents and procedures are updated; a checklist for close out of MOCs is included in the MOC form. A random review of MOCs applicable during 2012 indicated that two for which WOs had been closed, had not had the close out checklist completed and signed off. Discussions with maintenance and engineering personnel indicated that not all drawings affected by a MOC had been updated to “as built” status. Recommendation: An audit to ensure that drawings, documents, etc. have been updated should be undertaken. Additionally, provision for completing and signing off the close out checkout sheet in SON-040 -330 should be made.
• A MOC Register exists. However, there was no evidence of tracking of MOC status.
Recommendation: Develop a means for tracking the status of each MOC as it actions required by SON-040 -330 are competed.